Group Entries: How does the group submission process work?

The process for submitting your entry as part of a group is essentially the same as submitting an individual entry, except these entries become part of a pool of submissions you are linked with (your “group.”) When submitting a group entry, you will fill out a submission form just the same way you would as an individual, listing an unlimited number of potential trip options – but you will also list a group name on the entry form. 

When we process the group entries, we pull the form of the individual within the group that received the lowest (and therefore ‘best’) number in the randomization process, and review/assign a trip itinerary for the group based on the requests listed on that particular form. Because there is only one form being reviewed in the end (that of the entrant who drew the lowest lottery number), it is critical that each member submitting as part of a group is well coordinated in their submissions, and fully aligned on their trip request list and order of preference. All group members should make sure their trip request lists match, correctly reflecting the group’s desired itineraries and order of preference. 

It is also crucial for group submissions to have strong communication among group members. When trips are entered for group submissions, only the person whose form was processed (again, the person who drew the lowest lottery number) will end up receiving an email with the trip confirmation, and it is that person’s responsibility to forward/communicate that trip confirmation to all other participating members of the group. That person will also end up having their credit card charged for the full cost of the trip, so it will also be their responsibility to communicate and work directly with other group members on any applicable cost-splitting for the trip. 10th Mountain does not get involved in any cost-splitting among groups. 

To note, if a group does not receive a trip in the lottery, then each member of the group will receive a “sorry” email notification. 

Note: If you are submitting as part of a group, please select a unique/non-generic group name (and make sure all submissions within your group reflect that same name), to help avoid any potential confusion among group submissions.